AIM Invoicing

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TABLE OF CONTENTS

The invoicing process consists of two screens: the Invoice Transaction – Header Screen and the Invoice Screen. Neither screen will allow changes to dollar amounts or payees. If edits need to be made, click Cancel and start the binding (or endorsement) process again.

Invoicing the Policy

The Invoice Transaction – Header screen appears immediately after a policy is bound. If the invoicing process is cancelled, it can be restarted by selecting Policy|Invoice from the AIM menu bar.

Invoicing an Endorsement

The Invoice Transaction – Header screen appears immediately after the endorsement template is saved. If the invoicing process is cancelled, it can be restarted by going to the Endorsements subtab under the Accounting tab. Right-click on the endorsement and select Invoice.

Follow the instructions below to create an invoice.

Invoice Transaction – Header Screen

1. Review the Invoice Transaction – Header screen and make changes as needed. Click OK to continue.

Reason – defaults based on the process
Description – defaults to match the Reason but can be edited; internal description only and will display under the Accounting tab
Contract Nbr – enter the UMR number for NJ and MS non-admitted Lloyd’s policies
Due Date – defaults to 20 days from the later of the invoice date or transaction effective date; can be changed up to 30 days
Mkt Due Date – this date is set by the Premium Accounting department and should not be edited
Billing Type – defaults based on selection on the Issue Binder screen
1. Agency Bill (AB) – the premium is billed by RT to the retail agent
2. Direct Bill/Insured Bill (DBI) – the premium is billed by RT to the insured; this option should only be used when specifically directed by Premium Accounting
3. Direct Bill/Company to Insured (DBC) – the premium is billed directly to the insured by the market
Message – select from the dropdown or type a custom message that appears at the bottom of the invoice
Installment Plan – review the Installments guide for detailed instructions
Production Allocation – review the Production Split guide for detailed instructions

Invoice Screen

2. Review all the information on the Invoice Screen. An optional Note can be added to the invoice. Click Post.

AIM Crystal Report

3. The invoice appears as a crystal report. Click Send to ImageRight to import the invoice as a PDF.

Version 8, 10/7/2022

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This document is deemed internal and confidential and cannot be released outside of RT Specialty or its subsidiaries